Assessment Task 3: Individual, 50%
Date: opens noon Saturday June 9 – closes noon Sunday June 10 (24 hours)
Submission: Documents uploaded via SafeAssign
The project charter (Part 1) will need to be completed and uploaded as a separate file.
Please use this Word document to record your two written answers (Part 2) and upload the file.
Part 1 Project charter
- From the information supplied in the attached project management plan and/or research, create and document a high-level project charter that would have captured the intent behind the proposed council amalgamation between the Shire of Mundaring and the City of Swan. [50 marks]
Part 2 Short answer questions
- Answer ONLY two questions from the ten provided. [25 each]
Student to complete
Part 1 Creating the project charter
You have been provided with a press article reporting on a number of proposed council amalgamation projects (below) and a copy of the project management plan that was subsequently developed for the amalgamation project (Option 1, Local Government Reform). Drawing on these primary resources and other relevant commercial/industry references, you are required to:
- Create and document a high-level project charter that would have captured the intent behind the proposed council amalgamation between the Shire of Mundaring and the City of Swan.
- Clearly the project management plan includes extensive information (30 pages plus numerous attachments) that would not be found in a charter, so you will need to carefully deconstruct the plan to identify and extract the key pieces of information required in the charter.
- While a charter template has been provided, you may create your own format or amend the one provided.
- You have discretion as to the assumptions you need and the information you may ‘create and document’ where needed though this must be relevant to the project and documented appropriately.
Marks: 50 marks
Word count: Not required
Reference list: Academic and/or industry/commercial
Mundaring Shire makes amalgamation submission
“At its April 22 meeting, the council agreed to provide a recommendation to the LGAB on the proposed amalgamation, which had to include the name of the proposed new entity, the method of election of the mayor, the number of elected members and the ward structures.
The Shire of Mundaring submitted the first amalgamation proposal in October last year when it lodged a proposal to amalgamate the Shire with the City of Swan. A second joint proposal was put forward by the City of Swan and the Town of Bassendean to amalgamate all three councils. The Minister for Local Government submitted a third proposal, which would abolish the Shire of Mundaring and incorporate the entire area of the Shire of Mundaring into an expanded City of Swan.
At its meeting, the council agreed that should Mundaring and the City of Swan be amalgamated on July 1, 2015, the new entity be named the City of Swan-Mundaring for up to two years. A review would be held in that time with public consultation to decide upon a permanent name. Mundaring proposed the new council be divided into seven wards and include 15 councillors.
The Altone, Ballajura, Ellenbrook, Helena, Midland and North/Swan Valley wards would each have two councillors, with three councillors in the Hills Ward. The Shire said in its proposal that councillors would elect the mayor of the new entity. However, if Local Government Minister Tony Simpson’s proposal for the abolition of the Shire of Mundaring was to go ahead, the council agreed the entity would continue to be called the City of Swan. The council recommended that it be divided into seven wards, with 15 councillors covering the same wards as in the previous proposal, and the mayor would be elected by councillors. The proposal was carried 8-2 by the Shire of Mundaring.
The City of Swan has been advised of its resolution.”
Gabrielle, S 2014, ‘Mundaring Shire makes amalgamation submission’, Hills Gazette Community, 3 May, retrieved 4 May 2018, https://www.communitynews.com.au/hills-gazette/news/mundaring-shire-makes-amalgamation-submission/
Part 2 Short answer questions
- Your written answers will demonstrate your understanding of project management theory.
- There is a 500-word limit for each of the two answers.
- Please include in-text citations in all answers.
- A single reference list compliant with the Harvard referencing guide.
Please answer any two from the ten questions below.
- What information would you expect to find in a project resource (team) charter that communicated team values, agreements and operating guidelines for the team and justify its inclusion in the project management plan.
- Explain how quality control measures on projects can reduce the number of defects and inefficiencies along with improving project process, outputs and objectives.
- Treating risk (in the risk register) is one of the PMBOK processes for managing project risk. What are the other risk processes and how do they enable risks to be managed proactively throughout the project lifecycle?
- Compare and contrast any two different project time (schedule) management techniques/tools that enable projects to be planned and managed throughout the lifecycle.
- Recording the project scope creates both challenges and opportunities for project stakeholders. Discuss what these are and how you would ensure the scope was an accurate record of inclusions/exclusions, deliverables and the work breakdown structure.
- With reference to PMBOK and any other project methodology, framework or process, explain how project management delivers visibility, accountability and shared ownership in how projects are conceived, planned, delivered and completed.
- Identify six criteria suitable in assessing potential suppliers to a project and develop an evaluation matrix with appropriate weightings for each criteria. Explain the value behind using this matrix within the procurement process.
- Managing project teams require project managers to optimise project performance often through different forms of power to encourage team members to perform. With reference to any four forms of power, discuss the advantages and disadvantages of each and their overall effectiveness in encouraging performance.
- Discuss the different estimating techniques often used in estimating project costs and what estimating issues may need to be resolved for each technique.
- Stakeholders can be prioritised across any number of criteria including authority and concern (two examples only). What other criteria may be applicable and what benefits will this prioritisation process deliver to the project manager?
Marks: 25 marks each
Word count: 500 words each
In-text referencing: Required
Reference list: Academic and industry/commercial